Private Annotations in Word
Hi everyone, Jessica Chen here! I’m a Program Manager on the Office Pen and Ink team, and I’m excited to share a preview of a new feature we’re exploring bringing to Word: Private Annotations.
Private Annotations is a way for you to easily create a Private Copy of shared documents for your personal annotations. This allows you the time and space to collect your thoughts, and thoroughly review a document on your own.
Ever wanted to scribble out your thoughts and not worry about others seeing them or messing up the original copy? Do you print out documents so you can write in the margins and highlight the important parts? If so, give the Private Annotations feature a try!
How it works
When you have a shared document open (OneDrive or SharePoint backed with share permissions to you), select View > Create a Private Copy.
Notice that a copy of the shared document is placed in a folder called Private Copies in your OneDrive, and the file name is prefixed with the word “Private” to distinguish it from the original.
Once created, you can rename, move, or share the file. You are now free to annotate, draw on, highlight, or add comments to the document however you like.
If you want to access the original document, you will find a link back to the original in the file’s Properties section. Go to File > Info > Properties > Comment field.
- This feature is available to Office 365 subscribers that are Insider Fast users on Version 2004 (Build 12725.20006) or later.
- This feature is not available for Office 2019 or 2016.
We are actively working on this feature in Office, and your feedback is key to guiding improvements. Let us know what content or styles you’d like to see! If you have any feedback or suggestions, you can submit them by clicking Help > Feedback.
Learn more about what information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you!
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