Feedback in action: Updates to the new Outlook for Mac  

By Office Feature PM on April 7, 2020

Hello Office Insiders! 

My name is Jeffrey Kalvass, and I’m a Program Manager on the Outlook team. Today, I’m excited to share new features in the new Outlook for Mac based on your feedback. We have picked three updates that we think will be of interest to you to cover in this post. Be sure to check out this post for a complete overview of what is available now in the new Outlook for Mac.  

 Automatic Replies  

You asked for it and we heard you! You can now set automatic replies for emails you receive while you are out of the office or away from your computer. When your automatic replies are active, you’ll see a banner at the top of your inbox.  

new Outlook for Mac

How it works

1. On the Tools menu, select Automatic Replies…

2. In the Automatic Replies dialog box, select the account for which you want to setup the automatic reply on the left. Then select the Send automatic replies for account “X” check box (where “X” is the account you’d like to send automatic replies from). 

3. Under Reply once to senders within my organization, enter your automatic reply. 

4. To set the start and end dates, select the Send replies only during this time period check box. Then enter the start and end dates and times. 

5. To set options for replying to people outside your organization, select the Send replies outside my organization check box. Then select the Send to all external senders check box. Under Reply once to senders outside my organization, enter your automatic reply. 

6. Click OK.

Scenario to try

  • Set up an automatic reply for a day when you’re in back-to-back meetings to let recipients know that your response time will be slower than usual 

 Teams Meeting toggle

The Teams Meeting toggle is now available even when you quickly create a new calendar event by double clicking or clicking-and-dragging on the calendar grid. 

How it works

1. Switch over to the Calendar module. 

2. In the calendar grid, double click or click once and drag on the time slot where you would like to create your event.  

3. In the create event form that pops up, click on Teams meeting slider to turn the event into a Teams meeting. 

new Outlook for Mac

 

Scenario to try

  • Turn a new event into a Teams meeting to give attendees the option to attend remotely.  

 Snooze your email

For those moments when you don’t have time to read or respond to an email, simply “snooze” it. Then select the time that works best for it to show up again in your Inbox as an unread email. Snooze options include snooze later today, next week, or a specific date in the future. 

new Outlook for Mac 

Note: This is the same experience as Outlook for iOS and Android and on the web. 

How it works

1. In your message list, select the email that you would like to snooze.  

2. There are several ways to snooze an email:

  • On the Message menu, select Snooze and pick the time you would like the email to appear again as an unread message in your Inbox. 
  • Using your Magic Mouse or Trackpad, you can setup a swipe action to Snooze by selecting Outlook Preferences > ReadingThen set Snooze as either the left or right swipe action.
  • Add the Snooze button to your Outlook Toolbar by selecting the (…) in the Outlook toolbar, selecting Customize Toolbar, and then dragging the Snooze command into your toolbar.   

Scenario to try

  • For those days when you are focused on a task, snooze an email you want to get back to later.  

 Availability

These features are now available to users running Insider Fast builds for Outlook for Mac version 16.36 (20032300) and later.  

Feedback

If you have any feedback or suggestions, you can submit them by clicking Help > Suggest a Feature in OutlookLearn more about what information you should include in your feedback to ensure it’s actionable and reaches the right people. 

We’re excited to hear from you! 

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Posted in Feedback In Action, Insider Fast, Mac, Outlook

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